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Hiring! CEI is Seeking a Senior Executive Assistant

By March 8, 2023No Comments

Title: Senior Executive Assistant 

Salary: $65,000 – $75,000 annual

Benefits: Medical, Dental, flexible work schedule

Schedule: Full time (40 hours/week average) daily schedule may vary

Location: Portland, Oregon. Position may work in-person and remotely. 

Who We Are

Center for Equity and Inclusion is a Black and brown owned and led consultancy, specializing in advancing equity, diversity, and inclusion in organizations nationwide. Our team is made up of consultants who manage a portfolio of clients and facilitate client sessions and CEI program offerings (workshops, learning intensives).   CEI is supported by a small administrative team that holds a wide array of behind the scenes responsibilities from HR to facility management to business development and marketing.  CEI conducts client work in person and remotely.

As a community we position ourselves as learners, devote effort to relationship building, and strive for personal accountability and excellence in all we do.  We have created a workplace culture where employees are valued, feel cared for and are able to bring their unique gifts and perspectives to the group.


The Senior Executive Assistant (EA) will provide executive level administrative support and guidance to CEI’s Founder and Chief Operating Officer on client and program related tasks/activities, support in their related professional pursuits, as well as perform limited building management support.  These are complex, diverse, and confidential administrative duties that will vary from day to day. Tasks will range from routine to those requiring a high level of sensitivity, problem solving and strategic thinking. The EA is expected to carry out responsibilities with initiative and creativity while exercising sound professional judgment.

The EA is a seasoned professional, a confident and capable administrator – someone who is comfortable working with executives and assuming a variety of responsibilities with ease. They are a listener and collaborative problem solver – able to anticipate and address needs before they arise. They are welcoming, flexible, and take initiative in CEI’s fast-paced, ever-evolving, dynamic environment.  The EA values and models a learning mindset – willing to explore and engage in race equity conversations and self-examination alongside staff  – and communicates openly with supervisors and the executive team.

 Responsibilities include: 

  • Management of administrative tasks in support of the Founder and Chief Operating Officer:
    • Coordinating leaders’ calendars; oftentimes troubleshooting how to protect their time while also meeting requests
    • Daily monitoring and responding to leaders’ email
    • Preparing and editing correspondence, communications, presentations, reports and other documents for Founder using Google Office Suite, Microsoft Office Suite and other programs
    • Oversight of projects within the Founder’s portfolio – including client communications, logistics and travel arrangements.
    • Reconciling leaders’ expenses. 
    • Scheduling, and, when necessary, attending internal and external meetings with Executive Team members; taking notes, tracking follow-up tasks and engaging actively in meetings, as appropriate
    • Constructing Executive Team agendas; managing time and tasks during meeting
    • Managing CEI’s onsite training and Founder work sessions, including room & technology set-up, catering requests, material prep, etc.
    • Handling of highly confidential, proprietary, and time-sensitive materials in a professional and discreet manner
  • Support for organization priorities includes:
    • Overseeing the organization’s staff wide calendar and sending communications as directed by the Executive Team
    • Planning logistics and full project management for occasional public and private events
    • Providing a physical presence on site to receive deliveries, identify building issues of concern as well as welcome visitors,  subcontractors and space rental parties
    • Working closely with the Operations Team in providing behind the scenes support for the company/property.. 

The ideal candidate possesses:

  • 5+ years as an Executive Assistant (required)
  • 3+ years administrative support to Executive Teams
  • 2+ years project, event and/or portfolio management experience
  • Expertise in Microsoft Office Suite (Word, Excel, PowerPoint), Google Office Suite and Zoom required. 
  • Strong, cross-cultural communication and interpersonal skills
  • Superior organizational skills, accuracy and attention to detail 
  • Ability to respond and react with appropriate levels of urgency and flexibility
  • Willing to be a team player and support various organizational tasks as needed
  • Learning orientation with a commitment to self reflection and personal growth
  • High standard of accountability with openness to receive feedback 

CEI Vaccination Requirement – CEI requires all staff be fully Covid vaccinated and will provide exemptions in instances of documented medical or religious circumstances.

To Apply:

    • Please email your cover letter and resume (or anything that demonstrates experience relevant to this position) by March 30th to and indicate the position title in the subject line.  
  • We will begin reviewing resumes and interviewing immediately on a rolling basis and encourage interested applicants to apply soon. We may close the position early if a qualified pool of candidates is identified.

CEI is a diverse and inclusive community.  We are committed to creating environments where everyone can thrive. CEI appreciates and welcomes diversity in all its forms and encourages candidates of color to apply.