Skip to main content
Careers

Join Our Team! CEI is Seeking an Executive Assistant!

By July 22, 2022October 26th, 2022No Comments

Title: Executive Assistant

Reports To: Founder and Chief Operating Officer
Salary: $54,000 – $64,000 annual
Benefits: Medical, Dental, flexible work schedule
Schedule: Full time (40 hours/week average) with occasional evenings, weekends and travel required. 
Location: This position, based in Portland Oregon, will operate out of the office 3-4 days/week with remote work possible 1-2 days per week.  Specific schedule to be determined in consultation with supervisor.

Who We Are

Center for Equity and Inclusion is a Black and brown owned and led consultancy, specializing in advancing equity, diversity, and inclusion in organizations nationwide.  CEI was born out of a need to address growing racial and economic disparities, and the lack of a systemic approach to address these disparities. We re-envision and implement long-term organizational change through training, system design, and leadership development.  CEI has helped more than 100 organizations and institutions change and reshape themselves into highly aware organizations that harness the power of diversity. 

As a community we position ourselves as learners, devote effort to relationship building, and strive for personal accountability and excellence in all we do.  We have created a workplace culture where employees are valued, feel cared for and are able to bring their unique gifts and perspectives to the group.

Position

The Executive Assistant (EA) will provide comprehensive support to CEI’s Founder on client related tasks and other professional pursuits, provide administrative support to CEI’s Executive Team, as well as perform limited building and program management support services for the organization.  

The EA is a confident, capable administrative professional – someone who is comfortable working with executives and assuming a variety of administrative responsibilities with ease.  The EA is a listener and collaborative problem solver – able to anticipate needs before they arise. They are welcoming, flexible, and take initiative in CEI’s fast-paced, ever-evolving, dynamic environment. Most of all, the EA values and models a learning mindset – willing to explore and engage in race equity conversations and self-examination alongside staff  – and communicates openly with the Founder and other members of the Executive Team. 

 Responsibilities include: 

  • Management of administrative tasks in support of the Founder and Executive Team
    • Coordinating the Founder’s calendar; oftentimes troubleshooting how to protect Founder’s time while also meeting requests
    • Monitoring and when necessary responding to Founder’s e-mail
    • Preparing and editing correspondence, communications, presentations, reports and other documents for Founder using Google Office Suite, Microsoft Office Suite and other programs
    • Oversight of projects within the Founder’s portfolio – including client communications, logistics and travel arrangements.
    • Reconciling Founder expenses 
    • Scheduling, and, when necessary, attending internal and external meetings with Executive Team members; taking notes, tracking follow-up tasks and engaging actively in meetings, as appropriate
    • Constructing Executive Team agendas and managing time and tasks during meeting
    • Managing CEI’s onsite training and Founder work sessions, including room & technology set-up, catering requests, material prep, etc.
    • Handling of highly confidential, proprietary, and time-sensitive materials in a professional and discreet manner
  • Support for organization priorities includes:
    • Overseeing the organization’s staff wide calendar and sending communications as directed by the Executive Team
    • Planning and full project management for occasional public and private events
    • Providing a physical presence on site to receive deliveries, identify building issues of concern as well as welcome visitors,  subcontractors and space rental parties
    • Working closely with the Operations Team in providing behind the scenes support for the company/property.. 

The ideal candidate possesses:

  • 3-4 years experience as an Executive Assistant (required)
  • Experience and desire to work within a people-of-color led organization and/or within diverse workplaces
  • Personal interest in learning about racial equity
  • Strong, tactful, cross-cultural communication and interpersonal skills
  • 3+ years administrative support to Executive teams
  • 2+ years project, event and/or portfolio management experience
  • Superior organizational skills, accuracy and attention to detail 
  • Ability to multitask and react with appropriate levels of urgency and flexibility
  • Ability to travel to support Founder with client work and/or events 
  • Self-motivated and proactive with a strong work ethic
  • Willing to be a team player and support various organizational tasks as needed
  • Learning orientation with a commitment to self reflection and personal growth
  • High standard of accountability with openness to receive feedback to support personal and professional growth
  • Expertise in Microsoft Office Suite (Word, Excel, PowerPoint), Google Office Suite and Zoom. Teamwork or other Project Management systems expertise is a plus. 

CEI Vaccination Requirement – CEI requires all staff be fully Covid vaccinated and will provide exemptions in instances of documented medical or religious circumstances.

To Apply:

  • Please email your cover letter and resume (or anything that demonstrates experience relevant to this position) by November 30th to info@ceipdx.com and indicate the position title in the subject line.  
  • We will begin reviewing resumes and interviewing immediately on a rolling basis and encourage interested applicants to apply soon. We may close the position early if a qualified pool of candidates is identified.

CEI is a diverse and inclusive community.  We are committed to creating environments where everyone can thrive. CEI appreciates and welcomes diversity in all its forms and encourages candidates of color to apply.